United Technologies Corporation Project Coordinator in Pasadena, Texas
Job ID: 30001598
Country: United States
Category: Administrative Support
Job Type: Full Time
United States of America
CAT78: Pasadena,TX 290 Beltway Green Blvd, Suite 600 , Pasadena, TX, 77503 USA
The Invoicing Coordinator ensures timely and accurate invoicing for the customer, and assists in timely resolution of invoice disputes. Responsibilities include, but are not limited to, the following:
Responsible for full cycle AIA construction invoicing
Creates, distributes, and collects project billing worksheets
Enters Schedule of Values, as necessary, for all projects and project change orders
Coordinates billing meetings with Project Managers, as AIA schedules are created
Processes and handles all customer billing protocols and instructions, including invoice uploading to third party billing systems
Resolves contract invoice disputes through consistent communication with customers and internal employees
Collects and tracks notes for monthly collections meetings with centralized collections team
Using internal reporting tools each week, prepares and presents aged dispute report
Works with internal applications team to ensure cash/payments are correctly applied
Ensures contract disputes requiring Credit Memo Requests are completed in a timely manner, and approved per internal approving process
Works with internal collection team, providing support and direction when needed, to enhance optimal collections performance
Complete offset and write-off requests in a timely manner
Completes and helps out with AR account reconciliation as necessary
Ensures all invoice related matters and correspondence, including customer tax audits/reviews, are completed upon request
Prepare/process execution of all subcontracts and manage/oversee all subcontract related processes.
Managing subcontractor pay-when-paid process and collection of subcontractor’s lien waivers.
Manage and work closely with all vendors on any tax related issues.
Work closely with internal staff to resolve any project related issues and concerns. (billings, closing dates, change orders/deducts, trailing cost, ... etc)
Ensure Open payables issues are reviewed and resolved in timely manner, as necessary.
AA/AS degree required
EXPERIENCE / QUALIFICATIONS:
5 years of experience within Building Construction/HVAC Industry
Undergraduate degree in business, finance or equivalent strongly preferred
AIA billing experience preferred
Receivable experience preferred
MS Dynamics/ERP and MAS experience a plus
Proficient in Microsoft Office software, including Word, Excel, Outlook, PowerPoint, and Access
Excellent written and verbal communication skills
Ability to work without close supervision
Good time management skills
Excellent project management skills
Able to manage multiple competing priorities successfully
United Technologies Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
Click on this link to read the Policy and Terms
United Technologies Corporation is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.
Thank you for your interest in a career at United Technologies! We will soon upgrade to an improved job application system to simplify the apply experience. You will still be able to apply to any of our current job openings through December 18, 2018. On January 2, 2019, our new and improved job application system will launch; please check back on that date to see all of our job openings.