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United Technologies Corporation Project Coordinator in Pasadena, Texas

Job ID: 30001598

City: Pasadena

State: Texas

Country: United States

Category: Administrative Support

Job Type: Full Time

Description:

Date Posted:

2020-02-07-08:00

Country:

United States of America

Location:

CAT78: Pasadena,TX 290 Beltway Green Blvd, Suite 600 , Pasadena, TX, 77503 USA

The Invoicing Coordinator ensures timely and accurate invoicing for the customer, and assists in timely resolution of invoice disputes. Responsibilities include, but are not limited to, the following:

  • Responsible for full cycle AIA construction invoicing

  • Creates, distributes, and collects project billing worksheets

  • Enters Schedule of Values, as necessary, for all projects and project change orders

  • Coordinates billing meetings with Project Managers, as AIA schedules are created

  • Processes and handles all customer billing protocols and instructions, including invoice uploading to third party billing systems

  • Resolves contract invoice disputes through consistent communication with customers and internal employees

  • Collects and tracks notes for monthly collections meetings with centralized collections team

  • Using internal reporting tools each week, prepares and presents aged dispute report

  • Works with internal applications team to ensure cash/payments are correctly applied

  • Ensures contract disputes requiring Credit Memo Requests are completed in a timely manner, and approved per internal approving process

  • Works with internal collection team, providing support and direction when needed, to enhance optimal collections performance

  • Complete offset and write-off requests in a timely manner

  • Completes and helps out with AR account reconciliation as necessary

  • Ensures all invoice related matters and correspondence, including customer tax audits/reviews, are completed upon request

  • Prepare/process execution of all subcontracts and manage/oversee all subcontract related processes.

  • Managing subcontractor pay-when-paid process and collection of subcontractor’s lien waivers.

  • Manage and work closely with all vendors on any tax related issues.

  • Work closely with internal staff to resolve any project related issues and concerns. (billings, closing dates, change orders/deducts, trailing cost, ... etc)

  • Ensure Open payables issues are reviewed and resolved in timely manner, as necessary.

EDUCATION/CERTIFICATIONS:

AA/AS degree required

BS preferred

EXPERIENCE / QUALIFICATIONS:

  • 5 years of experience within Building Construction/HVAC Industry

  • Undergraduate degree in business, finance or equivalent strongly preferred

  • AIA billing experience preferred

  • Receivable experience preferred

  • MS Dynamics/ERP and MAS experience a plus

  • Proficient in Microsoft Office software, including Word, Excel, Outlook, PowerPoint, and Access

  • Excellent written and verbal communication skills

  • Ability to work without close supervision

  • Good time management skills

  • Excellent project management skills

  • Able to manage multiple competing priorities successfully

United Technologies Corporation is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms

Qualification:

United Technologies Corporation is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.

Thank you for your interest in a career at United Technologies! We will soon upgrade to an improved job application system to simplify the apply experience. You will still be able to apply to any of our current job openings through December 18, 2018. On January 2, 2019, our new and improved job application system will launch; please check back on that date to see all of our job openings.

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